Record Management is a data management system that can supervise and administer digital or physical records. Record Management can be configured in various ways to meet your requirements, such as storage period, and it is also secure due to data storage security standards requirements.

According to international security standards DoD5015.02, ISO15489, and ISO16175, record management is an effective and secure. Record management systems can control their creation, receipt, storage, and use, including specifying the age or cycle of documents and supporting a variety of document file types as well.

“Document” refers to documents that are in processing status and editable, modifiable, or deleted.

“Record” means a document that cannot be edited or deleted. Unless there are regulations, rules, or laws that prescribe storage periods and allow deletion after the expiration of the period, records can take many forms, including e-mails, letters, signed documents, salary slips, employment contracts, and loan agreement.

Because the record data comes from policies or laws related to Governance transparency or to follow with legal requirements, which has mandated that organization or department need to keep records for a period of time for evidence and verification. A record can therefore reduce costs associated with regulatory compliance and it’s also easily manage document lifecycle to maintain record integrity.

Record management Ensures that important records such as financial information, financial statements, vital documents such as legal contracts will be well preserved and persist for future.

Nevertheless unnecessary records will be destroyed in a timely manner in accordance with the established guidelines.