Managing the document life cycle is a tricky process. Some types of documents need to be kept for auditing for a period specified by law, for example, the company must keep accounting records for 5-7 years according to the requirements of the Revenue Department or keeping important documents as evidence, such as loan agreements that must be kept in case of future lawsuits.

Document life cycle management system (Record Management), a system that will make your document storage process simpler and easier. Because Skytizens believe that searching for your document cannot be a coincidence anymore, record management will increase the efficiency of storage management and search. The storing process will begin with specifying the type and entering the record’s details, as well as defining metadata such as title, date, and file type to ensure that we can find it later. Record management can be used for both electronic files and documents and physical objects such as paper, hard discs, CDs, etc.

Record management system is a secure and efficient system for record management and storage of records. It’s compliant with MoReq2010, DoD5015.02, ISO15489, and ISO16175, which are international standards related to document management. Additionally, record management systems can offer excellent access control to physical records and electronic files in a variety of formats, ensuring that only authorized users can access the records stored in the system. The system also includes an activity tracking component for monitoring and auditing.

You can decide whether to keep, transfer, or cut off records when they reach their expiration date. For instance, “Pay Vouchers” can be configured to be stored for a maximum of 7 years before the system deletes them.

The record management system makes sure that important records are kept on schedule, in perfect condition, and well preserved; otherwise, unnecessary records are promptly destroyed in accordance with company policies.

• Save space and storage costs.
• Can store both electronic and physical record.
• Improve efficiency of document management.
• Advanced international standard security system that will increase the safety of your documents.
• Independently control access to records.
• Powerful search engine.
• Integrated with external systems.
• No cost for search and retrieve record.