The smart solution for modern workforce management

Operation Control Voucher (OCV) is a comprehensive workforce management application designed to help organizations effectively control, monitor, and manage employees’ actual working data in a structured, transparent, and compliant manner with company policies and labor regulations.

OCV serves as a centralized platform for all work-related information, including working hours, overtime, leave management, fingerprint attendance records, expense reimbursement, and work summary reports in electronic document format with a clearly defined workflow approval process.

This application is ideal for organizations seeking to reduce paper usage, eliminate redundant processes, improve data accuracy, and enhance the overall efficiency of human resource management. OCV supports all user levels, from general employees and managers (Manager / GM) to Human Resources (HR) personnel.

1. Smart Dashboards for All User Roles

OCV provides role-based dashboards designed to meet the needs of different users, divided into four main sections.

Employee Dashboard

Employees can view their personal work information in real time, including:

• Important announcements from the Human Resources department
• Late arrival statistics based on actual fingerprint attendance data
• Status of leave and overtime requests
• Remaining leave entitlements (sick leave, personal leave, annual leave)
• Monthly leave statistics and overtime hours
• Meal allowance, per diem, and details of each overtime type
• Use of overtime hours as compensatory leave

Manager / GM Dashboard

Displays the same information as the employee dashboard, with additional capabilities to:

• Review and approve leave requests from subordinates
• Review and approve overtime requests from subordinates

Human Resources Dashboard

Designed for organization-wide overview and analysis, such as:

• Total number of employees, categorized by gender and department
• Daily and monthly leave and overtime statistics
• Comparative statistical analysis for workforce planning and decision-making

Company Calendar Dashboard

Displays public holidays, additional working days, and Saturday work schedules, ensuring all employees receive consistent and up-to-date information.

2. Standardized and Comprehensive Workflow System

OCV supports three main workflow categories.

Overtime Requests

Supports all real working scenarios, including:

• Overtime on regular working days and holidays (full-day or half-day)
• Special or urgent overtime cases
• Modification of previously approved overtime within a defined time period
• Automatic calculation of overtime hours, meal allowance, per diem, and travel expenses
• Support for attaching supporting documents such as mileage photos and receipts

Leave Requests

Covers all types of leave, including:

• Annual leave (with automatic calculation of remaining entitlements)
• Personal leave / special unpaid leave
• Sick leave
• Compensatory leave using overtime hours
• Attendance correction requests in case of missed or failed fingerprint scans

OCV Submission (Work Summary Report)

• Automatically retrieves fingerprint attendance, overtime, and leave data
• Employees input daily work details
• System automatically calculates overtime hours, meal allowance, and per diem totals
• Approval workflow: Manager → Japanese GM
• Automatically generates OCV reports with electronic signatures, reducing paper usage

3. Task Tracking and Approval Status Management

OCV provides clear task tracking screens, including:

• My Draft: Saved but incomplete requests
• Inbox: Tasks assigned for review and approval
• My Management: All tasks related to the user
• All: Full task overview for system administrators

This ensures transparency and minimizes the risk of overlooked or delayed tasks.

4. Reporting and Configuration Features for HR

The Human Resources department can generate detailed reports, including:

• Absence, leave, and late attendance records
• Individual overtime data
• Compensatory leave usage
• Employees with extended consecutive working periods without rest

Reports can be filtered by request date, work site, project, department, position, employee ID, or employee name.

In addition, OCV provides comprehensive configuration menus such as Announcement, Project, Site, Work Shift, Holidays, Travel Rate, and Import Timestamp, enabling automatic integration of fingerprint attendance data into the system.

• Simplifies human resource management processes
• Ensures data accuracy from reliable sources (fingerprint attendance and centralized systems)
• Clear and traceable approval workflows
• Reduces paper usage and redundant administrative steps
• Supports real-world operations across multiple sites and projects
• User-friendly design suitable for all organizational roles

• Improves efficiency for employees and HR teams
• Reduces time and operational costs related to document handling
• Enhances transparency and trust in workforce data
• Provides management with actionable insights for decision-making
• Supports the organization’s transition to a fully digital management system