Data Governance and Document Management

A Document Management System (DMS) is a system for storing and managing digital content such as PDF documents, Word documents, spreadsheets, PowerPoint presentations, and even media assets. An efficient document management system can improve staff productivity while also boosting security and regulatory compliance.

The benefits of document management utilizing a document management system are the operating principles of the DMS document management system, which include digital document storage, unambiguous file classification, and the ability to search quickly. The accessibility of documents should be clearly stated. A DMS document management system will benefit organizations in terms of cost savings and document security. Improve document security in the workplace by improving digital procedures for data centralization.  Furthermore, the DMS system has capabilities that improve the organization’s document management efficiency.

• Auditing and Reporting
• Report information on the overview of the system.
• Meta Data and classification.
• Permissions and user levels, including access management.
• Version control.
• Indexing, searching and retrieving.
• Template Management
• Usage analytics and SLAs.

Data governance is a method for determining the rights, duties, and responsibilities of data stakeholders at all stages in order to obtain and use data for the organization correctly, completely, up-to-date, and in a way that maintains privacy while linking, exchanging, and integrating with one another efficiently and securely.

Data Governance, it functions as a framework for identifying the rights, obligations, and responsibilities of data management stakeholders, or persons who play a part in data governance. It is in charge of setting the scope, regulations, and data policies utilized in data governance processes. in order to govern and monitor data-related actions such as data production, storage, processing, use, dissemination, and destruction.

Data governance includes the data governance environment, rules or policies related to data operations, roles, duties, processes, performance and success measures in data governance.

Data governance helps ensure transparency through quality control, data exchange and data security.

1. Data Quality

Data Governance provides the advantage of being able to control data quality. Data governance will serve as a tool for controlling all data and determining the scope of data users.

2. Link and exchange information

Data Governance aids in the creation of an orderly index of all data. This enables information-intensive professionals to quickly access and exchange information when needed cause information sharing standards to be established in accordance with the guidelines.

3. Data Security

Data Governance: Access to varied data in the system is managed, and a data security solution is installed to avoid data leakage and cybertheft.

4. Quick and easy retrieval of information

Centralized database with a central data center that stores data systematically with highly security system. This makes it easy and fast to retrieve stored data including being able to use the information for more benefits in various dimensions.

5. Disclosure

Transparent and reliable information disclosure is a crucial part of good governance. Staff can now access the information they require at any time when the information governance procedure has been completed. Access permissions that have been granted According to the information request policy, makes easily disclosed information available to the public

Specifically built for document management

Our solution for data governance and document management is consistent with the Electronic Compliance Act, which established criteria for completing government obligations electronically. Allows government officials to use electronic systems at any time.

Skytizens has developed a government document management system and a Document Distribution application specifically built for document management in accordance with the Electronic Government Practices Act, the Prime Minister’s Office Rule on Correspondence Work, and the Thailand e-Government Interoperability Frame6work (TH e-GIF).

Document Management System for Government is a digital end-to-end document management system that is being implemented as part of the digital transformation process, or the transition from paper to paperless. The government document management system will aid in reducing the amount of time required to work on documents and the ability to manage documents online from anywhere at any time, including the ability to easily find documents.

Document management system for government agencies and the Document Distribution application are specifically developed for document management in the form of electronic archives (e-Saraban), in accordance with the Electronic Government Practices Act, the Prime Minister’s Office Rule on Correspondence Work, and the Thailand e-Government Interoperability Framework (TH e-GIF). The following are the primary functions of government document management systems:

The Document Distribution application, also known as an electronic document system (e-Saraban), is a document management system for incoming, outgoing, and internal documents that includes the steps of creating, sending, receiving, storing, borrowing, and destroying documents. Document distribution stores documents for forwarding, ordering, and signing, or it sends them to an electronically signed or circular system for acknowledgement. Access to documents can be restricted via access control while also supporting user operations.

Document management system: Store various electronic files such as PDF documents, Word documents, PowerPoint presentations, spreadsheets, and media files as well as search capabilities and the ability to view documents under specific document access control permissions.

1. Organized storage – quickly and highly efficient search

There are many documents in government agencies, and there is a risk of data loss. Storing data in a DMS document management system will alter the way you organize data. It is simple to find the data. Document management is simplified, and the risk of missing documents is reduced. You may now easily, quickly, and accurately search for documents; there is no need to waste time searching for documents in the document room.

2. Security

Security is a critical component of document management systems. Data access in the system must be restricted so that it is only available to those with access permissions.

Skytizens provide a highly security solution to make sure that your data will be fully protected. All of your data in the DMS will be encrypted.

3. Save time and storage space

The document management system for government would reduce the usage of storage space by changing from paper documents to digital files, which is the most effective method and helps reduce expenses and resource consumption.

4. Sign documents online

Convenient and secure by using electronic and digital signatures that can be verify identity and legally traceable as wet signatures and also meet the criteria of the Thailand’s electronic transactions act B.E. 2554.