Demonstrate Confident Compliance
With Alfresco your organization can store, maintain, and dispose of records in current compliance, and respond with swift agility to any regulation changes. Alfresco meets records management and open government compliance standards worldwide, including ISO 15489, ISO 16175, FOIA, U.S. DoD 5015.02 CH2 and CH3, EgovG, and MoReq. Regulatory compliance with Alfresco Governance Services ensures instantly distributed compliance updates so that your content remains an asset, not a liability.
DoD 5015.02 CH2 and CH3
The need to control diverse forms of content in accordance with regulatory and compliance mandates has been increasing exponentially for years. Alfresco Governance Services and Records Management systems let organizations like yours securely manage their confirmations of compliance.
- Alfresco offers the only DoD 5015.02, CH2, and CH3 certified open source Records Management solution
- Alfresco security features meet global industry standards of highly regulated industries and strict ISO 15489 and ISO 16175 standards
- Secure content of every medium; electronic documents, images, emails, videos, and even physical records
- Manage retention of corporate records of all types, in all locations centrally and securely to minimize legal risk
Data Privacy Protection
Alfresco Governance Services helps meet records management regulatory compliance in data privacy with a fully secured, integrated platform. Data privacy concerns continually manifest into compliance regulations, but your risk of failed compliance is significantly reduced with Alfresco’s data protection features.
- Personally Identifiable Information (PII): Information that could be used to distinguish or trace the identity of an individual
- General Data Protection Regulation (GDPR): Continual process control requirement for corporate personal information
- California Consumer Privacy Act (CCPA): Recent Californian legislation that is expected to be adopted across industries
- Ohio Data Protection Act (Ohio Senate Bill 220): Cybersecurity framework for “legal safe harbor” data breach defenses
Robust Audit Log
Skytizens allows the fullest utilization of Alfresco with the Advanced Audit Log Viewer addon. A records management compliance audit can be cumbersome without an automated log of activity. The Advanced Audit Log Viewer is an easily readable history of user system access, document use, file editing and sharing, and other content events all shown with timestamp.
- Audit within filter categories of entries, timestamp, user, node, path, event, type, within a wide range of value categories
- Automatically generate audit logs that report on actions taken on content or records and export log to system you choose
- Options to file audit reports as a record and to create certificates of destruction or chain of custody documentation
- Create, read, update, and delete nodes, updates to metadata properties, and versioning with check in and check out
ISO Standards 15489 and 16175
Skytizens and Alfresco, regardless of inherent implementation or application, will help you meet any of the numerous ISO compliance standards for security, reliability, or quality that your organization requires. We are especially experienced with both ISO 15489 and 16175.
- ISO 15489 is devoted specifically to records management; the principles, guidelines, and records control policies
- ISO 15489 allows for comprehensive assessment of records management systems
- ISO 16175 is devoted to the principles and guidelines of functional requirements for digital records management systems
- ISO 16175 allows for standardization of records in business systems across electronic office environments
Records Warehouse Compliance
Digital declaration, tracking, monitoring, and storing of non-electronic records and other vital content helps ensure compliance. Skytizens helps organizations meet the strictest records management standards by eliminating the risky and monotonous traditional paper indexing methods and enabling modern, secure, and certified compliant warehouse storage.
- Minimize litigation risks and compliance costs with comprehensive audit logs history
- Strengthen operating procedure management and secure PII and other regulated company information
- Reduce storage and operating costs with only necessary content loaned on need-to-know basis
- Maintain confidentiality of records details and minimize loss of records issues
Enterprise Grade Alfresco Addons
Skytizens many years of experience and expertise in Regulatory Compliance can be seen in our addons such as Alfresco Advanced Custom Search and Alfresco Repository Content Encryption. Both of these addons, and many more, allow your company to take Regulatory Compliance and Records Management to the next level.
Alfresco Information Governance Capabilities
Alfresco offers an unrivaled combination of simplicity and control to strengthen compliance and reduce business risk. Alfresco Governance Services automates the information lifecycle from capture through retention, to final disposition of destruction or archival.
Alfresco Security and Controlled Access
Alfresco Regulatory Compliance
Alfresco eDiscovery and Legal Holds
Alfresco Records Storage Management
Information Governance Business Clients
Organizations of all sizes and industries have benefited from Alfresco and Skytizens services
Ajinomoto
Skytizens has a long working relationship with Ajinomoto Thailand, a division of the Ajinomoto multinational conglomerate. Skytizens has helped to ensure ISO document, process control standards, and all regulatory compliance are regularly met throughout their many factories in Thailand. The popularity of the Ajinomoto Thailand division products means thousands of records and documents must meet strict ISO guidelines. We, at Skytizens, look forward to helping Ajinomoto Thailand with the document management software needed in the future to process tens of thousands more.
Syntec
SYNTEC builds what you dream. And Skytizens with Alfresco helps. SYNTEC is a leading high-rise construction company and has employed Skytizens to help them construct their best in industry document management and process systems with the highest regulatory compliance related to project management. We have contributed to their continued focus to stay competitive and efficient with controlled document access and permissions, workflow processes automation, and with some of the most efficient system application architecture in the industry. SYNTEC envisions a better society that benefits from their work, and so do we.
Cigna Thailand
Skytizens has a long history of providing solutions to organizations with the strictest regulation requirements, including manufacture, insurance, governmental, and banking institutions. This means the Alfresco ECM solutions we provide to Cigna Thailand must have governance and regulatory compliance process factors as prime considerations. Cigna Thailand is a top rated insurance provider and plays a key role in the peace of mind for their customers, and Skytizens plays a key role in their peace of mind with Alfresco document management.
Regulatory Compliance FAQ
Do You Have Questions? We Have Answers.
Meeting the DoD 5015.2 requirements highlight an organizations devotion to assuring their information assets and records are safe and well managed. DoD 5015.2 compliance is exceedingly valuable to an organizations reputation.
MoReq2 was developed on the framework of DoD 5015.2 as a formal European Union requirements specification for generic electronic records management systems.
Records on a DoD 5015.2 site have additional mandatory metadata that must be completed. Mandatory metadata includes the originator, the originating organization, the publication date, and the recorded destruction action. When you create a Records Management site you can choose to create a DoD 5015.2 site, a MoReq2 site, or a standard site.
Yes. The Alfresco platform security controls provide both guided and automatic options to secure on-premise data and content; Personally Identifiable Information (PII), General Data Protection (GDPR), and high-security organizational compliance requirements can all be managed within the system.
Additionally, all data stored as part of the Alfresco in the cloud service is encrypted with methods that are SafeHarbor certified with backup and disaster recovery. The n-Tier segmented architecture access control features multiple level firewalls, intrusion detection, regular penetration testing, and physical security giving over 7 million users managing 3 billion pieces of data confidence in Alfresco.
The Alfresco ISO technology solutions manage your company’s regulatory documents, records, and forms, as well as reports of ISO activities. The Document Management Software and ISO Process Management Software have been combined to allow documentation access, permissions, and record keeping at a single-point. Be confident that you are in compliance with ISO regulations and have the lowest possible liability with Alfresco ISO technology solutions.
