Records Storage Warehouse
Remember the analog documents. Skytizens Records Storage Management solutions by Alfresco ensure your physical originals are always secure right where you deposited them, and are readily available for loan distribution. Alfresco by Skytizens dynamic solutions to secure off-site records storage streamlines your entire information governance process with easy monitoring, permission based accessing, and comprehensive reporting using digital status change logs generated for every transit, borrow, and return.
Secure Records and Information
Alfresco appreciates the importance of holistic, secure records storage for maintaining a continuous information governance process. Information governance and security of non-electronic documents are deeply interrelated and the accessibility, compliance, and confidentiality of physical business content is as important as ever.
- Secure, controlled off-site storage with centralized management allows cost-effective utilization of space
- Records and information loaded in barcode labeled document boxes for easy tracking and monitoring
- Manage a variety of information assets including; multimedia, blueprints, technical drawings, medical records, x-rays, etc.
- Pack records into standardized storage boxes with content metadata descriptions
Dynamic Location Storage
Searching for physical documents should be as easy as using an electronic search engine, and with Alfresco Records Storage Management system, it is. Despite decades of electronic solutions for replacing physical records management content, the absolute amount continues to grow, and retention governance now means searchable locale management.
- Modern archival repository warehouses with district location choice to suit business needs
- Content barcode labelling for monitoring storage and point-to-point transit location
- Private security of facilities to ensure privacy and regulatory compliance
- Controlled environment security to ensure content is safe from natural damages
Information Borrow and Return
Alfresco Records Storage Management gives users the ability to make loan borrow requests and gives administrators the assurance of getting prompt loan returns. The custody of information is documented, monitored, and automatically logged in the system, and furthermore permissions protections can be set for control of sensitive or vital records management information.
- Build and enforce organizational standard operating procedures for physical document custody
- Vital record loan requests must be administrator approved or within automatic permission levels to initiate loan
- Records automatically logged for audit custody trails allowing forwarding from current borrower
- Custom settings for automatic content notifications to both users and administrators
Enterprise Grade Alfresco Addons
Skytizens expertise in Records Storage Warehouses combined with our experience in Alfresco Records Management ensures your company is able to take advantage of the all-encompassing suite of technology products and services offered. Your electronic system will be merged with your physical records for the most modern Records Management imaginable.
Alfresco Information Governance Capabilities
Alfresco offers an unrivaled combination of simplicity and control to strengthen compliance and reduce business risk. Alfresco Governance Services automates the information lifecycle from capture through retention, to final disposition of destruction or archival.
Alfresco Security and Controlled Access
Alfresco Regulatory Compliance
Alfresco eDiscovery and Legal Holds
Alfresco Records Storage Management
Information Governance Business Clients
Organizations of all sizes and industries have benefited from Alfresco and Skytizens services
Praram 9 Hospital
Skytizens can say confidently that Praram 9 Hospital possesses some of the most advanced and technologically capable document management solutions available to a medical facility. A few of the solutions we have provided include internal audit process, confidential message, control document, Corrective Action Request (CAR) and ISO records management requirement applications. We are proud to put our name on the Praram 9 Hospital system, and we are proud they rely on us for continued support in any future technological enhancements, possibly records storage management, or any other systems they may desire or require.
Aisin Takaoka Asia
Aisin Takaoka Asia executes for ATTG, one of the leading iron and aluminum cast automotive parts companies in the world, and the leading company of this industry in Thailand. Aisin Takaoka Asia has become the functional control and support center for production, engineering, and promotion, and as such, has a strict set of ISO records management requirements to meet. Skytizens has been there to help them meet the functional process and records requirements for many of their factories in Thailand. They are planning, as a regional corporate office for Asia, to guide their group efficiently and to continuously improve their technology to meet customers’ and ISO requirements. Skytizens is looking forward to assisting, with our technology systems, build all the ATTG parts the world needs.
NSK
Skytizens has provided NSK Thailand, a well established global leader in precision manufacturing, solutions for quality digital management. The precision nature of their products requires the strictest adherence to ISO compliance, document and process standards (DAR, CAR, PAR), as well as following exacting internal workflow processes. Skytizens has built a Joget + Alfresco document management combination application dedicated specifically to software automation for all NSK Thailand-based operations. NSK continues to innovate revolutionary technology and products, and Skytizens appreciates their trust in our services and in these technologies including records storage management, for their future progress.
Records Storage Management FAQ
Do You Have Questions? We Have Answers.
Records Storage Management is a system for off-site physical archival that securely stores original non-electronic records and documents in a secure warehouse through their usable lifecycle. Boxes of content are managed with barcode triangulation for easy borrow and return when requested transfers are approved.
Any solid content; records, blueprints, medical images, CD/DVD, multimedia, documents, USB, HDD, or any other items that fit within the standardized boxes provided is allowed. Dangerous, hazardous, liquid, and fragile content is not allowed.
Records are stored at the nearest, most readily available site to your requested management hub, so for most early requested transfers they can be expected same day to the hub. For other destinations the time will vary based on distance.
For security and compliance reasons warehouse customers are not allowed in the facilities, only dedicated service personnel can deliver content.
