Consistent Records Management
The foundation of Information Governance is Records Management. With Alfresco Governance Services you benefit from the assurance that not only are critical records secure, maintained in compliance, and following disposition guidelines, but also accessible when needed without unnecessary expenses. With these system resource capabilities available to your organization you can be certain that your records are assets, not liabilities.
Automated Records Management
Skytizens puts records management best practices to work with Alfresco’s sophisticated automated technology that takes the records process, end-to-end, and makes it happen invisibly and automatically. Using the system is easy, with intuitive file plan development and automation so compliance is achieved with little or no additional user intervention.
- Rule setting is straightforward and metadata directs which record declarations are sent to the file plan, while all records remain easily accessible by users with appropriate permissions
- Business processes that use rule setting to help file, find, review, and audit records, ultimately save time and resources for administrators and users
- File plans are configurable to give effortless control over retention schedules for review, hold, transfer, archive, disposition and destruction of records as needed
- Records declaration is supported directly from your desktop with Desktop Sync for Alfresco Governance Services available for both Windows and MacOS
Manage In Place
Records management control is paramount to reduced business risk and confidence in compliance. With Alfresco you can manage all your records in their current locations, and gain control of content distributed across different systems. This means you control content and manage access without costly content migration.
- Create and maintain file plans with a centralized application and apply them, along with their retention schedules consistently across legacy applications
- Search, view, and review with customized federated searches for eDiscovery or hold requests across legacy systems and export with formatted review tools
- Manage in place across a range of systems with connection to MS Office 365, SharePoint, Exchange, Google Mail, OpenText, Documentum, IBM FileNet, SAP, Salesforce, and many more
- Connectors allow archival, manage in place, migrate on-demand, or migrate with manage in place options significantly reduce audit liabilities
Intelligent Content Migration
There are many reasons a migration may be necessary, but with Alfresco Records Management there is one less reason for anxiety about it. Manage risk with minimal effort, minimal cost, and maximum efficiency using dynamic tools, processes, and services designed for you.
- Intelligent Content Migration verifies content and metadata file transfers on premises, to the cloud, or both
- Various migration options to fit your needs including bulk, wave, phased, or activity on-demand
- Gradual background on-demand migration based on user activity minimizes operations disruption
- Automatic transfer with extensible algorithms for enriched metadata content field classifications
Enterprise Grade Alfresco Addons
Skytizens many years of experience and expertise in Records Management can be seen in our addons such as Document to Archival PRO and Alfresco Email Archival EML Viewer. Both of these addons, and many more, allow your company to take Records and Information Management to the next level.
Alfresco Information Governance Capabilities
Alfresco offers an unrivaled combination of simplicity and control to strengthen compliance and reduce business risk. Alfresco Governance Services automates the information lifecycle from capture through retention, to final disposition of destruction or archival.
Information Governance Business Clients
Organizations of all sizes and industries have benefited from Alfresco and Skytizens services
Petroleum Authority Thailand
Skytizens designed, developed, and implemented a full range of Document Management and Records Management system solution features for PTTME, a group collaboration between PTT and Toyo Thai. The goal was a streamlined general Information Lifecycle Management system with a focus on Document Scanning and Capture solutions for increased efficiency in their legal department. The easy-to-use format of Alfresco’s open source platform meant they were using the system immediately. Skytizens was happy to secure a safe flow of information through the PTT departments.
Project Planning Services
Project Management is what Project Planning Service does, and Skytizens has supplied some of the Business Process Management and Records Management tools they have used to become one of Thailand’s leading technical engineering and professional project management firms. PPS pledges to deliver all customer projects with the same professionalism and trustworthiness as they would their own projects, and at Skytizens, we pledge the same. We hope that PPS continues to lead in engineering and architectural services, and continues to call on us for support.
Thai Eastern Group
Skytizens implemented our complete Alfresco ECM and Records Management solution for Thai Eastern Group, a group that strives for ecological agricultural products processing, employs clean energy in production processes under the principles of symbiosis, and aims for sustainability in business conduct. Their development and growth come from being involved in the community and finding balance with the environment, and we are grateful they chose Skytizens and Alfresco to help their electronic environmental operations progress toward a completely sustainability future.
Alfresco Records Management FAQs
Do You Have Questions? We Have Answers.
Great Records Management is more than important, it is essential. It creates consistency and equity in the organization, ensures continuity of processes, and protects private information from inappropriate or unauthorized access thereby ensuring regulatory requirements.
Records on a DoD 5015.2 site have additional mandatory metadata that must be completed. Mandatory metadata includes the originator, the originating organization, the publication date, and the recorded destruction action. When you create a Records Management site you can choose to create a DoD 5015.2 site, a MoReq2 site, or a standard site.
Information Governance encompasses Records Management as well as other information issues such as Information Lifecycle Management, data security, and eDiscovery.
