Define and Drive Records Information Lifecycle, Security, and Regulation Compliance
Alfresco has been consistently trusted as an Information Governance and Records Management provider for leading organizations worldwide. Alfresco delivers open, fully-integrated solutions that feature simplicity of control, automation, classification, search, and reporting so business information remains secure with stable retention, has consistent maintenance with disposition guidelines, and is stored in accordance with archival regulations. Hundreds of businesses facing the complex challenge of managing enormous quantities of information have relied on Alfresco and Skytizens.
Alfresco Information Governance Services
With Alfresco Records Management you are given a Business Process Management (BPM) solution that is flexible, scalable and is one of the best mass information managers in the world. Skytizens gives you the tools to work better, faster, more efficiently, and work with the corporate tranquility that comes from assured legal compliance.
- Save time and money with configurable File Plans that allow automatic declaration and metadata based rule setting for class, file, search, review, maintenance, archival, and audit records reports
- Users collect information across systems and govern it with manage in place, secured share via internal and external authorized stakeholder transfer
- Rule setting uses metadata to direct content for automatic record declaration or administrative approval and reviewed record declaration
- Non-electronic, centralized off-site boxed records management storage with permissions security and control for entire system management
Solutions for Problems
Your business may have problems but Skytizens has your Alfresco solutions. We have helped implement and manage Enterprise Content Management (ECM), Document Management (DM), Electronic Records Management (ERM), Business Process Management (BPM), Web Content Management (WCM), and nearly every other acronym in the alphabet of content and process management. Resilient and robust Information Governance and Records Management (IG & RM) requires the correct hardware combined with correct software, and all administered with great KSA (Knowledge, Skills, Abilities).
- Migrate and transform records within a custom file plan design of taxonomy and metadata categorization
- Implement a comprehensive electronic Records Management system with imaging and scanning
- Disposition design with implementation and retention schedule guidance, all research based on business rules logic
- Borrow and return physical records with Electronic Records Management and Warehouse Record Management
- Design full record policy, lifecycle, and retention schedules and disposition schedules to ensure compliance
Alfresco addresses the need to comply with regulatory requirements and maintain security of organizational records with automated file plans, indexing, archival, movement tracking, controlled access, identification classifications and permissions, and comprehensive reports, all with an intuitive interface that defines filing, retention, and preservation rules for records management.
Core Competencies
Alfresco Records Management by Skytizens enables intelligent management of both physical and electronic documents and records from across an entire organization, with logically formulated schedules to manage record lifecycle, from creation, usage, storage, maintenance to destruction or preservation, and intrinsic access security structures.
Alfresco Information Governance Capabilities
Alfresco offers an unrivaled combination of simplicity and control to strengthen compliance and reduce business risk. Alfresco Governance Services automates the information lifecycle from capture through retention, to final disposition of destruction or archival.
Alfresco Security and Controlled Access
Alfresco Regulatory Compliance
Alfresco eDiscovery and Legal Holds
Alfresco Records Storage Management
Controlled Security Access
Protect the confidentiality of corporate files and vital records with security and controlled access features from Alfresco. Security marks and classifications were developed in cooperation with government and intelligence agencies to give your organization the highest-level comprehensive controls over records management and information access.
- Files, records, folders, and categories can be defined using Alfresco application options for security classification and security marks
- Access control for changing definitions, adding services, defining types and aspects, or adding definitions to new or existing security
- Classified files are declared as a record it retains all its definitions for classification level and security marks
- Easily configured retention schedules and disposition schedules ensure that records are secured in compliance
- Configure security classifications and marks for additional levels of security beyond access control lists and permissions
Content Federation Services
Alfresco Records Management Federation Services reduces business risk and increases confidence in compliance with a comprehensive collection of information from multiple systems and repositories, all provided to users in a single manage in place channel. The traditional approach of consolidating federated content with risky bulk migration is no longer needed. Enterprise-wide content is now available through one system letting users find and manage information easier and faster.
- 60 leading business systems supported, including Documentum, OpenTest, and IBM FileNet
- Alfresco Governance Services applied to content in other systems including network drives and emails
- Search and discovery manage in place extended to other repositories eliminating need for bulk migration
- Support enterprise-wide records management eDiscovery cases with legally compliant federation
Alfresco Governance Services Explained
Information Lifecycle Management
Information Lifecycle Management with Alfresco Records Management optimizes the processes of declaring information as vital records, determining how and where the records are stored, and ensuring all compliance requirements are precisely met. The strategies for administration aim to ensure that storage, maintenance, retention schedules, and disposition schedules are appropriate for your best practices and business requirements.
- Secure, robust storage with varied transfer maintenance schedules, scaled to need
- Manage content and information lifecycles with dynamic elements, rules, and metadata based on content age, version number, or frequency of access
- Reduce total cost of ownership of record management storage with virtualization, archival, priority tiering, and disposal
- Dispose of unnecessary redundant content securely and with complete confidence that you are following regulatory requirements
Open Technology for Flexibility
Skytizens provides an open standards platform based on open source core technologies giving your organization the flexibility to deploy, integrate, and easily scale to tackle continuously evolving compliance requirements without worry of proprietary system or format lock-in.
- Develop records file plans, retention schedules, and disposition schedules with custom business rules
- Integrate system applications and content classifications into the records management process
- Manage in place records or migrate records from legacy systems as suits your situation
- Evolve your business rules and retention schedules in reaction to new legal or policy requirements
Enterprise Grade Alfresco Addons
Skytizens many years of experience and expertise in Information Governance and Records Management solutions has culminated in a plethora of integrations and addons available to organizations of every size and industry. We make it easier to build, customize, and extend the performance of your current operations.
Regulatory Compliance
Regulatory Compliance is more complex than it needs to be, but with Skytizens and Alfresco Governance Services it’s a little simpler. The increasing number of regulations and standards, and the accompanying records for reporting compliance, necessitates automation. Alfresco Records Management ensures requirements are met without the unnecessary, and costly, duplication of content, time, and resources.
- Compliance certified to the highest standards of DoD 5015.2, CH2, and CH3 and for data privacy such as BILL 220, GDPR, and CCPA
- Satisfies mandates and standards such as NARA/OMB 2016 and 2019, ISO 15489, ISO 16175, MoReq, and VERS
- Advanced Audit Log Viewer for documented user activity, reports, and notifications
- File plan designed with centralized applications and applied with retention schedules and disposition schedules
- eDiscovery with manage in place and automatic legal hold features to reduce cost, time, and resources
Information Governance Business Clients
Organizations of all sizes and industries have benefited from Alfresco and Skytizens services
Siam Nawaloha Foundry
Siam Nawaloha Foundry is a major Thai automotive machined parts producer; associated with the larger Aisin ATTG Group. Automotive parts must meet a strict set of ISO requirements and Skytizens has been there to help SNF with the processes and records management compliance at their main mega-complex administration and factory facility. SNF is also responsible for sales, marketing, and business planning of the ATTG group. Skytizens is looking forward to helping them, with our technology systems, continue supplying Aisin parts to the world.
Thai Food Group
Skytizens recently implemented Alfresco Document Management and Records Management system applications for Thai Foods Group Co., Ltd., a leading international standards quality foods producer. TFG required delivery to deployment, including user training, within a demanding rollout schedule deadline of seven days. Our team met this deadline, with full rollout and integration of all systems, and successfully established another satisfied business client. We appreciate the cooperation from TFG in this challenging project.
Thai Engineering Products
Thai Engineering Products Co., Ltd., operates a large manufacturing business, consisting mostly of engine, transmission, and motorcycle parts production. TEP accepted suggestions from Skytizens to implement Document Management and Records Management throughout the company, to smooth operations in the factory and solve document difficulties in the office. The implementation was made with considerations for additional future system applications and Skytizens is grateful to TEP for their patronage of our products and services.
Alfresco Governance Services FAQ
Do You Have Questions? We Have Answers.
Information Governance helps an organization determine the value of their information to users and understand the way reasoning for the way it manages, secures, uses, retains, and disposes of this information.
Together, we make the difference. The Alfresco Digital Business Platform and Governance services provides a modern, enterprise-class system enabling Skytizens to build custom solutions that deliver exceptional content and process service experiences. Skytizens and Alfresco values align with the desire for flexible open source technology featuring continuous integration that builds uniquely differentiated exceptional business outcomes.
The purpose of Information Governance is to make available only the most relevant information to the appropriate individual or group in as efficiently a manner as possible, thus streamlining processes and operations.
Information Governance is a logical and consistent framework of guidelines, rules, and procedures that users follow to ensure data is handled according to organizational governance policies.
A File Plan is the structure of RM that contains records categories, records folders, records disposition schedules, and ultimately, the records themselves. Top level is record categories, followed by sub-categories and then folders, and these can be automated with rules; folders must contain only records.
Information Governance helps your organization comply with laws and regulations, safeguard its data and reputation, and respond efficiently to eDiscovery or Freedom of Information Act (FOIA) requests. It also prevents information overload by keeping only the most valuable content.
Information Governance encompasses Records Management as well as other information issues such as Information Lifecycle Management, data security, and eDiscovery.
Information Management focuses on how content is managed, while Information Governance focuses on who and why the content is tasked for activity, and even if it should be tasked at all.
