10 Reasons Why I Should Upgrade My Document Manegement System?

Some people may ask, “Why do we have to upgrade the Alfresco system even though it still runs normally?”

The benefits of upgrading your Alfresco document management system to the latest version outweigh the convenience of sticking to outdated system functionality. Technology is constantly evolving, if businesses are unable to adapt and keep up with these innovations, there may be deadlocks and the risk of system obsolescence. Some businesses often ignore the signs that the system in use is due for an upgrade, which causes various vulnerabilities in the system, especially for security and efficiency.

Skytizens going to explore the superior performance of the newest version of Alfresco and why you cannot miss this upgrade with Alfresco 7.3 in more detail.

Just because the solution was perfect fit at the time of purchase doesn’t mean it will always be the best fit! The solution you are running on may not have the visibility, insights, capabilities, or functionality that you need to run an efficient business. The technology has changed so rapidly that the legacy version of Alfresco document management may no longer be supported. Many organizations tend to hesitate when upgrading because the current system can still work as intended, or some organizations have developed system customization to suit their operations.

Most importantly, it is important to ensure that the system currently in use is still supported. Because if there is an unexpected error, it will be more difficult to resolve and it is generally accepted that in each organization there will be personnel changes on a regular basis, it may become a problem when old employees resign and receive new employees because there may be an incomplete transfer of knowledge and experience. making it impossible to solve problems that may arise, so upgrading Alfresco will be beneficial for your organization.

Your current system may be exposed to unexpected security risks. Your confidential and sensitive information can be vulnerable to cyberattacks. Alfresco Document Management System will keep your important business information safe. Skytizens has developed an innovation that closes all the risks of cyberthreats by developing and optimizing its security solutions to be solid and tight. Alfresco 7.3 supports the new version of Java and Tomcat application server. The new version has improved security to ensure that your critical business data is best stored and protected.

In addition, Skytizens develop advanced security solutions a highly granular control over security and permissions through a combination of document encryption to encrypts any file you choose by various encryption standard, access control to secure of your content and control who can see which records and can work in different areas of a file plan by setting permissions on folders and categories , SKYwebbrowser a webbrowser to protect company’s confidential data form capture, save, copy or share function, and dynamic watermark to display a watermark that shown who is currently viewing and when. This is a part of our developed feature to ensure security with roles and capabilities that control what functionality is available to users and groups.

Performance issues can arise for many reasons. Upgrading ensures that your document management system performs better. Alfresco Content Services 7.3 has improved performance. Alfresco 7.3 will confidently face the challenge of managing massive amounts of content, including a complete audit of the information technology environment. Alfresco 7.3 includes improvements to rendition and transformation to reduce the number of nodes stored per item.

Powerful, quicker, and extremely stable. The Alfresco document management system 7.3 boasts the highest level of stability and performance ever. Alfresco 7.3 includes a new version of Java and the Tomcat application server, as well as new search tools that make work easier, faster, and simpler.

The new version of Alfesco will grow with your business and document storage needs. Alfresco has been designed and developed to support advanced scalability that scalable to handle millions of document and supports all business expansion, including database search engine transformation and clustering for application servers.

The Alfresco document management has ability to perform well under an increased or expeanding workload. A system that scales well will be able to maintain or increase its level of performance even as it is tested by larger and larger operation demanads. The Alfresco document management 7.3, with its high scalability and flexibility, yet easy to operate, made one of the best document management systems in the world. Alfresco’s open-source technology supports any deployment format, whether it’s in the cloud, on-premises, or hybrid, with abundant features available for superior collaboration.

Alfresco has the ability to support Cloud Migration, allowing applications to be installed and stored on the Cloud that can access data from any device connected to the Internet. It eliminates the need to invest in a complex and costly server system, so the cloud system saves costs. because you can turn it on or off and pay for the space as you need it. Scale without limits, including being more secure than the on-premise data center system because security technology is updated all the time.

Store unlimited content with the Amazon S3 (Amazon Simple Storage Service) Plugin that seamlessly connects to Alfresco. As we all know, AWS Simple Cloud Storage is highly secure cloud storage. AWS Simple Cloud Storage is compliant with regulatory standards and trusted by organizations such as Netflix, Airbnb, or the US Department of Defense. AWS Simple Cloud Storage also offers the flexibility and limitless scalability of storage on-demand.

No matter how much and how large the data is stored, Alfresco 7.3 enables users to find locally stored content quickly, accurately, and easily with improved Query Accelerator capabilities for mass storage.

Alfresco 7.3 enables organizations to easily deploy, use, and scale skytizens’ custom search to search for content in the system by using certain properties (e.g., Invoice Number, Total, and Invoice Date). The search parameter can also be saved and shared.

Alfresco supports connecting both internal and external systems with the RestAPI Webservice that Skytizens has developed to exchange data securely.

Skytizens developed a new API that is more powerful, faster and more stable. Our new API Support for integrated in enterprise grade. This makes it possible to upload, download, create, update, delete, or search for documents via API seamlessly as well as integrated with other third-party software applications to make operations more efficient and smoother, especially in the sharing of information within the organization to make everything more convenient and benefit the business besides welding.

The new Alfresco Collaboration Connector for Microsoft 365, Google Workspace (Google Docs, Sheet, Slide), and Collabora Office enables document management and editing of document stored in the Alfresco system and seamless, real-time collaboration using Office, Google Workspace, and Collabora Office web applications that can co-author documents, including sharing documents with other.

As relevant requirements and regulations become more stringent in data protection, especially sensitive data, as well as compliance with security requirements, functionality, and risk management The new version of Alfresco has been updated to be able to store data in accordance with laws, regulations such as the Personal Data Protection Act, B.E. 2562, etc. In addition, new version of Java and Tomcat application server provide improved security in handling and storing data in the Alfresco document management system as a  part of compliance. This ensures that all data in the system is preserved and compliance.

Lighter, faster, Smoother, and more stable. Alfresco 7.3 supports the new version of Window Server and also support Ubuntu 20.04 LTS 64-bit with performance and security improvements. The new version of Ubuntu will have extended technical support until 2030. The windows server and Ubuntu has strong protection, reduces the risk of adware, malware, and Trojan viruses, and has a firewall that is always updated for security.

The new version upgrade comes with more capabilities and benefits, but not upgrading is risky, and there can be problems associated with maintaining a system that doesn’t support your current and future business needs.

• Support may end.
• Security risks.
• Lack of scalability and loss of operational efficiency.
• Does not comply with regulations and requirements.

Need assistance upgrading Alfresco to the latest version? Skytizens is here to help.

To ensure the smoothest upgrade for your Alfresco system, please contact Skytizens.

With a unique understanding of all your business aspects. Our experts are here with you to help and guide you through the upgrade process and make the transition as seamless as possible.